Privacy Policy

Effective Date: 01 October 2025

Hardman Legal Advisory (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information in compliance with the Protection of Personal Information Act, 4 of 2013 (“POPIA”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

1. Information We Collect

We may collect the following categories of personal information:

• Personal Details: Name, surname, ID number, date of birth.

• Contact Information: Email address, phone number, physical/postal address.

• Business Information: Company name, registration number, VAT details.

• Website Data: IP address, browser type, usage patterns, and cookies.

2. How We Use Your Information

Your personal information will only be used for purposes that are lawful, relevant, and directly related to our business. This includes:

• Providing and improving our legal services.

• Responding to your inquiries and requests.

• Fulfilling contractual obligations.

• Compliance with legal and regulatory requirements.

• Sending updates, newsletters, or legal alerts (with your consent).

3. Lawful Processing under POPIA

We process your personal information in line with the conditions for lawful processing as required under POPIA, which include:

• Consent: Information is collected and used with your consent.

• Contractual Necessity: Where processing is necessary to perform our services.

• Legal Obligation: Where processing is required by law.

• Legitimate Interest: To pursue our legitimate business interests while respecting your rights.

4. Sharing of Information

We do not sell or rent your personal information. We may share it with:

• Third-party service providers (IT, data storage, communications).

• Regulatory authorities when required by law.

• Our professional partners and affiliates, where necessary to provide services.

All third parties are bound by confidentiality and data protection obligations.

5. Data Security

We implement appropriate technical and organizational security measures to safeguard your information from unauthorized access, loss, misuse, or disclosure.

6. Your Rights Under POPIA

As a data subject, you have the following rights under POPIA:

• To be informed when personal information is being collected.

• To request access to the personal information we hold about you.

• To request correction or deletion of inaccurate, irrelevant, or excessive information.

• To object to the processing of your information in certain circumstances.

• To lodge a complaint with the Information Regulator (South Africa) if your privacy rights are violated.

Contact details for the Information Regulator:

• Website: https://inforegulator.org.za

• Email: complaints.IR@justice.gov.za

7. Cookies and Website Tracking

Our website may use cookies to improve functionality and user experience. You may disable cookies in your browser settings, though some features of the website may not function properly.

8. Retention of Information

We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law.

9. Changes to this Policy

We reserve the right to update this Privacy Policy from time to time. Any updates will be posted on this website with a revised effective date.

10. Contact Us

For any queries or requests relating to your personal information, please contact us:

Hardman Legal Advisory
info@hardmalegal.co.za